Executive Assistant
About us:
Canada Startup Company (CSC) is Canada’s first and largest business consulting firm that works in the Canadian immigration space. For over 5 years, CSC has worked with immigration professionals to change the way immigrants look at their journey to Canada by helping immigrants find business opportunities and jobs and kickstart their family’s Canadian dream. As a company, CSC has:
• Worked with over 1000+ clients and their families on their immigration journey
• Through transparency and trust have provided project management and business consulting services to the client looking to start businesses in Canada
• Partnered with over 70 ecosystem partners to ensure that clients are receiving white glove service
• Assisted over 250+ immigration partners with expanding their own businesses by making it possible for them and their clients to navigate some of Canada’s most complex business and economic immigration programs.
• We've provided and continues to provide some of the best post-landing services that Canada has to offer, making it easy and stress free to move to and settle in Canada
About you:
The executive team at Canada Startup Company is looking for Executive Assistants to help us manage our schedules, calendars, WhatsApp, email, make travel arrangements and prepare expense reports. To be successful in this role, you should be very well-organized, but very well adaptable to chaos. You will have great time management skills and be able to act without guidance. Our goal is to bring someone on to our team who will adapt to a new, niche industry and enjoy working with a passionate team.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Exceptional attention to detail
• Always, always be one step ahead of curve (can manage yourself, your time and your schedule)
• Excellent and efficient communication skills
• Can learn very quickly
• Ability to handle sensitive information with discretion
• Excellent with Mac operating systems and G-Suite
• Knowledge of the Officio software, or software development skills is considered an asset
Qualifications:
• 2-3 years of work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge and navigation of G-Suite, Microsoft Suite
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Has a big heart and doesn’t take themselves too seriously
• Must have a driver's license and be able to commute to the office located in Etobicoke, ON
• Must be able to work in the office, this is not a remote position
At Canada Startup Company we are dedicated to employment equity and encourage applications from people of all genders, persons with disabilities, racial/visible minorities, and Indigenous peoples.
We are committed to accommodating applicants with disabilities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation throughout the hiring process, please do not hesitate to reach out to our team at any stage of the hiring process.
Our office address is located:
185 The West Mall, Suite 905
Etobicoke, ON M9C 5L5
We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted
Canada Startup Company (CSC) is Canada’s first and largest business consulting firm that works in the Canadian immigration space. For over 5 years, CSC has worked with immigration professionals to change the way immigrants look at their journey to Canada by helping immigrants find business opportunities and jobs and kickstart their family’s Canadian dream. As a company, CSC has:
• Worked with over 1000+ clients and their families on their immigration journey
• Through transparency and trust have provided project management and business consulting services to the client looking to start businesses in Canada
• Partnered with over 70 ecosystem partners to ensure that clients are receiving white glove service
• Assisted over 250+ immigration partners with expanding their own businesses by making it possible for them and their clients to navigate some of Canada’s most complex business and economic immigration programs.
• We've provided and continues to provide some of the best post-landing services that Canada has to offer, making it easy and stress free to move to and settle in Canada
About you:
The executive team at Canada Startup Company is looking for Executive Assistants to help us manage our schedules, calendars, WhatsApp, email, make travel arrangements and prepare expense reports. To be successful in this role, you should be very well-organized, but very well adaptable to chaos. You will have great time management skills and be able to act without guidance. Our goal is to bring someone on to our team who will adapt to a new, niche industry and enjoy working with a passionate team.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Exceptional attention to detail
• Always, always be one step ahead of curve (can manage yourself, your time and your schedule)
• Excellent and efficient communication skills
• Can learn very quickly
• Ability to handle sensitive information with discretion
• Excellent with Mac operating systems and G-Suite
• Knowledge of the Officio software, or software development skills is considered an asset
Qualifications:
• 2-3 years of work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge and navigation of G-Suite, Microsoft Suite
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Has a big heart and doesn’t take themselves too seriously
• Must have a driver's license and be able to commute to the office located in Etobicoke, ON
• Must be able to work in the office, this is not a remote position
At Canada Startup Company we are dedicated to employment equity and encourage applications from people of all genders, persons with disabilities, racial/visible minorities, and Indigenous peoples.
We are committed to accommodating applicants with disabilities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation throughout the hiring process, please do not hesitate to reach out to our team at any stage of the hiring process.
Our office address is located:
185 The West Mall, Suite 905
Etobicoke, ON M9C 5L5
We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted
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Loker Canada